Newsletter – What your valid until means
What does your “valid until” date mean?
You must get assessed before the “valid until” date, do not get caught out by mis-information!
A very common question we get is “Well my COSS is valid up till the 2nd of June so i have until 23:59 of the 2nd to get assessed, right?”. Wrong.
Unfortunately, unlike training there is no period of grace for the date in which you must have your assessment completed by, this means that if you have not had your assessment started before your competency expires, you can no longer be assessed. This is not good because it means if you want to continue doing the duties of the competence in question, you will need to sit an initial training course all again, including all probationary assessment requirements!
Below we will break this down a bit more, including quoting the reply we got after emailing sentinel today so you can be conﬁdent in the information we are providing you.
What is my Valid Until date?
So, you might be asking what your valid until date is, because all you see when you scan (swipe) yourself or your colleagues in on the sentinel system is the expiry date!
Your valid till date, is something that assured training providers or your RISQS approved sponsor can see, and it shows us the date in which you must have your next workplace assessment completed by.
Typically the valid till date and the expiry date will be different, if they are the same it means either A) You are on a level 2 competency (also known as probationary) and you are awaiting your post mentoring assessment OR B) You do not need an assessment, you actually need a training recertiﬁcation event!
I was told, I can be assessed on the date it’s valid till!?
The most common issue we have as an industry is miscommunication. That is why we have started putting together these newsletters as and when we can, on common issues we ﬁnd that occur often to help bring accurate information to the frontline staff & Sponsors, as well provide a document to use as a point of reference.
We will always try to provide the most up to date information. We will always be open and honest with our information and if we have any doubts, we will go and seek the answers. Which is what we did with this!
We emailed Sentinel, asking for clariﬁcation on the following two questions “1 – Can I undertake a working shift on the same date as my valid till date of a safety critical competency. Example. COSS valid till date = 23rd March 2022. Can my work shift start at 09:30 on the 23rd March 2022.
2 – Can I undertake a workplace assessment on the same date as my valid till date of a safety critical competency. Example. COSS valid till date = 23rd March 2022. Can my WPA start at 09:30 on the 23rd March 2022.”
The reply we got was “If Your COSS expires on 23rd March you will be able to work up to
23.59 on 22nd March but not on the 23rd. It is the same with the training assessment; it will be valid on 22nd March but not the 23rd March.”
So when can I be assessed?
As long as your shift starts before your competency is no longer valid (either from running out due to exp or valid till date being reached) and the assessment also starts before such time, your assessment will be able to commence.
The assessment must still be completed in line with the RTAS rules, meaning it must be an authentic (real) shift, planned in advance and part of your standard working duties. Not fabricated for the purpose of the assessment only, further guidance can be sought from our previous newsletter around a common issue of COSS +1 working for assessments!
DCCR 01 & DCCR 02 – Conductor Rail Engineering
Richardson Rail Services ltd. are the leading ETE and ETM training specialists. Being the only provider with the competent and signed off High voltage and electrical engineers who are also trainers, meaning we are able to deliver and train the new, mandatory CRE DCCR 01 and 02 training!
DCCR 01 and 02 is about conductor rail engineering, and its associated components.
DCCR 01 includes being able to gauge a conductor rail, this is a key element to a lot of track hand-backs (authorised persons) job roles, and for anyone handing back the conductor rail, they need to be competent and qualiﬁed in CRE, as it states on the latest TEF3203, form E signatory section.
More information here